A policy is a statement of intent implemented as a procedure or protocol. It is a principle developed and adapted by the administration that guide decisions to achieve rational outcomes.
Enrolment in the University is a contractual relationship between the school and the student. As such, a student, upon admission, agrees to abide by the rules, regulations, and policies of the institution.
Students shall be given a copy of the Student Manual upon entry into the university.
Requirements for College Freshmen:
- F-138 (Report Card)
- F-137 (High School Transcript of Record)
- Certificate of Good Moral Character
- Photocopy of Birth Certificate (preferably PSA certified)
- Brown envelope (long size)
Requirements for Transferees:
- Certificate of Eligibility to Transfer (Honorable Dismissal)
- Transcript of Records or Certification of Grades
- Certificate of Good Moral Character
- Photocopy of Birth Certificate
- Marriage Contract
- Brown envelope (long size)
Admission of foreign students depends upon the evaluation of their entry credentials by the Registrar, subject to the requirements imposed by the Bureau of Immigration and Commission on Higher Education (CHED).
A cross-enrollee submits a letter of request together with credential for evaluation and validation to the Registrar indicating that the required subject is not offered at his/her mother school but offered by the University with certification that the subject to be enrolled is offered. No cross enrolment is allowed at the start of classes.
A student may be re-admitted to the University if (a) he is academically qualified, (b) has not violated any of the University rules and regulations, (c) transcript of records or F-137 has been received by the University Registrar within reasonable time. Moreover, the respective collegiate departments have their own specific documents required like medical certificates and medical results and interview results.
Requirements for Old students
- Mini-Handbook – this official handbook, which is given to a student after enrolment, contains records of payments, clearances, and examination permit, signed by school authorities concerned. The student should keep it for record purposes.
- Identification Card – this official I.D. card is validated upon enrolment. This should be presented upon application for re-admission.
Requirements for Students who quit school
- Old Identification card
Study Load And Subject Sequence Policy
As a general rule, the study load and sequence of subjects of students should be prescribed in the curriculum to avoid confusion in the choice of subjects. Pre-requisite subjects should likewise be indicated. Graduating college students may be permitted an overload of six (6) units, subject to the approval of the Registrar. Any changes made in the subjects enrolled should be approved by the Registrar and forwarded to the Computer Section for encoding.
Changing/Adding/Dropping Of Subject/S Policy
Request for changing of subjects is allowed within the 1st two (2) weeks of classes in every school term. This procedure should be followed:
- Secure and accomplish the changing/adding form at the Registrar’s Office.
- Seek the approval of Dean, Registrar and Account Officer.
- Pay corresponding fees.
- Claim new print- out at the computer section.
Dropping Of Subject/s Or Course Policy
Dropping of subject/s or course may be done any time, but not later than the Midterm examination. Fees to be charged will depend on the period of dropping. Follow the procedure as listed below:
- Secure dropping form at the Registrar’s Office
- Professor/Instructor sign the form
- Registrar approves the form
- Account officer approves the form
Withdrawal From The University
A student who wishes to withdraw his/her enrolment from the University shall accomplish a clearance slip and pay the require fees for certificate of eligibility to transfer, certificate of good moral character, and transcript of record.
Request for Honorable Dismissal
- Clearance and verification form
- 1 piece mailing stamp
- Transcript fee, certification fee, and honorable dismissal fee
- Clerk- in- charge processes the request for transcript of record
- Transcript of record is mailed by the secretary. If hand carried, the information clerk releases the transcript of record in a sealed envelope with remarks, TO BE OPENED BY THE REGISTRAR.
- Clearance is valid for one year only. If the request is made after the validity, the student or any authorized representative secures another clearance from the Accounting office.
Request for Certificate of Good Moral CharacterRequirements:
- Certification request form
- Certification fee
- The university applies the numerical system of grading with corresponding percentage equivalent.
Numerical Value Percentage Equivalent 1.00 98-100% 1.25 95-97 1.50 92-94 1.75 89-91 2.00 86-88 2.25 83-85 2.50 80-82 2.75 77-79 3.00 75-76 5.00 Failed FA Failure due to absences DRP Dropped
For College of Maritime Education
Numerical Value Percentage Equivalent 1.00 90-100% 1.50 80-89 2.00 70-79 2.50 60-69 3.00 50-59 5.00 Failed For Laboratory Subjects For Non-Laboratory Subjects 40% Class Standing 50% Class Standing 30% Periodical Examination 50% Periodical Examination 30% Laboratory Activity
- Passing grade is from 1.0 to 3.0 and 5.0 is a failing grade. There shall be no conditional grade (4.0) or incomplete remarks in the final grading sheet.
Grading System For College Level (Online Classes)
A. Synchronous Class Standing
(Class participation. Short and long quizzes and real-time activities)
30% B. Asynchronous Assignments, Projects, Outputs 20% Online Attendance 10% Major/Periodical Examination 40% Total: 100%1.00 - 98-100%
1.25 - 95-97
1.50 - 92-94
1.75 - 89-91
2.00 - 86-88
2.25 - 83-852.50 - 80-82
2.75 - 77-79
3.00 - 75-76
5.00 - Failed
FA - Failure due to absences
NG - No Grade
- The university applies the numerical system of grading with corresponding percentage equivalent.
Supplemental Guidelines In Online Learning And Teaching
Because teaching in the new normal requires high degree of flexibility, the supplemental guidelines anchored from the Online Teaching and Learning Policy must be strictly observed to implement a standard and quality-assured mechanisms in teaching via online mode.
- Teachers are required to be ready at least, 10 minutes before the video conference schedule. Their working space should be free from all forms of distractions. Most importantly, they should be physiologically, mentally, and emotionally prepared for their online classes. Taking snacks or any form of beverage is not allowed during the virtual meet-up.
- Teachers must wear their prescribed uniform while conducting online classes.
- In case of sudden power interruption and loss of connectivity, teachers should immediately alert students via text messaging. Learning materials should be readily accessible at a particular site/platform (like group chat, email) for asynchronous mode to offset the synchronous meeting.
- All classroom activities should be doable, specific, time-bound, and IATF compliant.
- Teachers’ summative assessment and evaluation of learning should be based on authentic tools such as: Modules, YouTube videos, Exercises, Readings, Webinars, and Recorded videos are materials for asynchronous instruction.
Policy on Attendance, Tardiness, and Absences
- Prompt and regular attendance in all classes is required.
- Habitual tardiness is not allowed. A student who comes 15 minutes late to class is considered absent.
- As a general rule, a student must not incur absences of more than twenty percent of the prescribed number of class or laboratory hours in a semester. Otherwise, he/she will be given a failing grade or no credit for the course or subject.
- The instructor, at his discretion, may excuse a student whose absence exceeds twenty percent of class hours, if reason is valid and acceptable.
Honesty and Integrity
- Cheating during examination is a major offense.
- Plagiarism is never tolerated.
- Intellectual Property Rights should be respected. Inventors, discoverers, and software authors who create a piece of intellectual property with commercial potential using University support are obliged to disclose their work for proper administration of ownership. Creative work such as film or video authored by students or student groups using University resources becomes students’ property, but may provide a copy for the school.
- Forgery, alteration of school records, documents, and credentials is also a major offense.
Rule 1 (QUALIFYING EXAMINATION). A student must pass the qualifying examination given by his/her respective department.
Rule 2 (GENERAL WEIGHTED AVERAGE). The general weighted average as a basis for retention is computed by getting 40% of the first semester weighted average, 40% for the second semester weighted average, and 20% of the grade obtained in the qualifying examination.
Rule 3 (WARNING). A student who fails 15% of the total academic units at the end of the semester with a grade lower than 2.5 or 80 in other subjects shall be warned by the Dean to improve his/her scholastic record.
Rule 4 (PROBATION). A student who fails 25% of the total academic units at the end of the semester shall be placed on academic probation in the succeeding semester. The Dean shall reduce his/her study load. Probation; however, shall be lifted if the student shows scholastic improvement.
Rule 5 (DISMISSAL). A student who fails 50% or more of the total academic units at the end of the semester shall not be allowed to enrol in the university.
A student who is enrolled in a degree must obtain a weighted average of 2.5 or 80%. Similarly, any student enrolled in non-degree or technical course must obtain a weighted average of not lower than 2.7 or 78% during his 1st year in the university; otherwise, he/she will not be allowed to enrol in any department.
- Candidates for graduation are required to submit their application to join graduation ceremonies at the Registrar’s office, not later than the date set by the Registrar.
- Only those who have successfully completed all academic requirements will be allowed to participate in the graduation ceremonies.
Policy In Determining Graduation Honors
SUMMA CUM LAUDE - A student with a general weighted average of 1.0 - 1.20 and has no grade lower than 1.75 in any subject. Residence in the University should be four consecutive years and obtained 100% of the academic units in the University.
SUMMA CUM LAUDE - A student with a general weighted average of 1.0 - 1.20 and has no grade lower than 1.75 in any subject. Residence in the University should be four consecutive years and obtained 100% of the academic units in the University.
MAGNA CUM LAUDE - A student with a general weighted average of 1.21 - 1.30 and has no grade lower than 2.0 in any subject. Residence in the University should be, at least, three consecutive years prior to graduation and obtained 80% of the academic units in the University.
CUM LAUDE - A student with a general weighted average of 1.31 - 1.50 and has no grade lower than 2.5 in any subject. Residence in the University should be, at least, three consecutive years prior to graduation and obtained 70% of the academic units in the University.
WITH DISTINCTION - A student with a general weighted average of not lower than 1.75 and has no grade lower than 2.50. Residence in the University should be, at least, three consecutive years and obtained 70% of the academic units in the University.
Policy On Financial Obligation
- All students should enrol within the specified enrolment periods of the department.
- Enrollment period is non-extendable. However, under exceptional and acceptable circumstances, students may be allowed to enroll after the non-extendable period of enrolment, subject to the approval of the registrar.
- Nonpayment of registration fee cannot be used as a reason of not attending classes on the first day. Students may enter classes on a “temporary enrolled” status. Payment of registration fees is still allowed with in (20) working days after the first day of classes.
- The enrolment of students will be made null and void if they will no able to pay the registration fee.
- Registration fees must be paid directly to the cashier.
- Only those officially enrolled can add & drop subjects.
- Faculty advisers/subject teachers are obliged to monitor and submit to the respective deans the status of enrolment of their respective students.
Tuition and other fees – students may choose any of the following schemes:
Plan A - Students may pay the registration fee upon enrolment. For college and Graduate School students, the balance shall be paid in four (4) instalments.
Plan B - College and Graduate School students pay, upon enrolment, 1/5 of the total assessment for the semester and 1/5 on every scheduled examination.
Plan C - Students may opt to pay 50% of the total assessment before the 1st examination and enjoy 3.5% discount. If the balance is paid in full on or before the mid-period of the school year/semester, he/she will be given another 3.5% discount.
Plan D - Students are given 7.5% discount if the total assessment is paid before the 1st examination.
Students are obliged to pay the required tuition fees for the issuance of examination permit. The Credit and Collection Officer signs the permit and stamps the University seal on it. Respective Deans and teachers check on the permit. Generally, a student is only allowed to take an exam upon presenting the valid examination permit.
As a matter of policy, tuition and other fees should be fully paid before every scheduled examination. However, promissory note may be accepted, provided that a student does not have any back accounts in the previous examination period, and he/she must be accompanied by his/her parent or guardian. Securing of promissory note must be made at least one week prior to the scheduled examination period. However, it cannot be availed before/during the Final Examination. All fees must be fully paid in the Final Examination. All fees must be fully paid in the Final Examination.
- Special Exam – a student may only be given special exam on the following conditions:
- He/She was sick on the official schedule of exam.
- He/She presents a medical certificate, if confined or treated by a private practitioner or by USANT’s Physician.
- He/She submits pertinent supporting documents, such as: parent’s letter attesting to the student’s illness or a letter from the Dean that the parent/guardian notified the office personally.
- This consideration is valid for one week only, except in extreme cases.
- Nonpayment of tuition fee is not acceptable as reason for such request.
- Special Exam – a student may only be given special exam on the following conditions:
For Female Students
- MWF – checkered skirt, beige long-sleeved blouse with necktie and close high-heeled shoes (Minimum of 1 inch). Hemline is knee length.
- T-TH – Cream short-sleeved blouse, black slacks and black shoes (minimum of 1 inch).
- Use of wedge shoes, open-toe shoes, doll shoes, flat shoes, slippers and sandals is not allowed.
- Use of skinny jeans, ripped and tattered pants are not allowed.
For Male Students
- Plain dark pants, polo barong with embroidered seal, plain white under shirt and dark leather shoes.
- Allowable length of hair is above the barong collar and the eyebrows.
- Use of earrings is prohibited.
Uniform Exemption Passes
- Male and female students who are employed outside of the university.
- Interns, clinicians, practicum and student teachers may wear the approved uniform in their respective colleges. P.E and athletic uniforms will only be worn during P.E classes and related activities.
- Re-admitted/old students whose entrance to the college was before the date of the uniform policy implementation.
- College graduate or working professionals enrolled in a second undergraduate course.
- Members of religious congregations who wear their own prescribed attire or habit.
- Students with physical deformities or handicap.
- Female students who are in the late stage of pregnancy.
Other prohibition and exemptions
- Length of hair of male students should be above the uniform collar and above the eyebrows.
- A male student with long hair is not allowed to enter the school premises, unless he holds an exemption slip based from any of the following conditions:
- He submits a notarized certificate of employment from the company owner/manager that long hair is allowed.
- His parent/guardian executed a statement allowing his son to sport long hair for health reasons.
- His hair is tied or clipped neatly so that his long hair does not hang loosely.
- His permit is renewable every semester.
- Male students are prohibited to wear earrings.
- Female students are not allowed to wear sandals, slippers, open-toe shoes, bulldog or cork-soled shoes.
- Female students are not allowed to wear scarves or rollers to tie their hair.
- Decorative pins or accessories should not be worn on the uniform.
Procedure in applying an exemption pass
- Apply in writing with the following information: name, student number, address, course and year and reason for exemption.
- Attach applicable documents to support claim, e.g., medical records or a certificate of employment.
- The Dean of Student Affairs evaluates and approved request and issues exemption pass.
The Student Identification Card (ID) is deemed part of the prescribed uniform and a very important component of the school’s security system; hence it should be worn properly by students upon entering the entrance gate and while at the campus. The ID should clearly display the identity of the persons wearing it.
- The following practices are not allowed:
- Wearing the ID underneath one’s clothing.
- Pinning the ID on a bag or on any other item.
- Tampering the ID Card.
- Wearing or using another person’s ID.
- Allowing another person to use one’s ID.
- For one’s protection, the loss of the ID should be reported immediately to the Office of the Student Affairs and for the issuance of a temporary ID.
- The following practices are not allowed:
Implementation of the Rules on ID and Uniform
- Security guards are authorized to prohibit the entrance of students who are not in proper uniform or without an ID. Only students wearing the prescribed uniform will be allowed to make transactions with any office in the university.
- All faculty members are authorized to strictly enforce the implementing rules on the wearing of uniform and ID inside and outside the classroom. They should confiscate and submit the violator’s ID, together with a brief report, to the Student Affairs Office immediately.
No Smoking Policy
USANT is an advocate of clean and green environment. It is imperative that the campus is a smoke-free area. Any student caught smoking in the campus is subject to disciplinary action.
Networking and Information Technology Policy
The University provides information technology for educational, research, and administrative applications by its students, faculty, and staff.
- Use of mobile phones – students must use mobile phones within the campus judiciously. They must switch off these gadgets while at the chapel, classrooms, AVR, MMR, or in other restricted areas.
- Use of tablets and laptops is allowed in the classroom for educational purposes only. These gadgets may be used for other purposes while at the canteen or cafeteria.
- Installation of personal wireless network devices such as wi-fi, routers, or extenders is not allowed.
- Audio and Video Recording on campus – lectures of teachers and guests may be recorded if prior permission has been requested.
- Posting of unwholesome pictures, videos, and comments of University students on social networking sites is discouraged. Students should be guided by standards of decency and propriety and should take full responsibility in what they post.
- The office of the Dean of Student Affairs is responsible for posting of notices, events, announcements, and other related information. Unauthorized people should refrain from writing or posting anything on bulletin boards.
- Important announcements may also be broadcasts over the official radio station of the University, 102.1 USANT FM and the use of the Info Board Service (text blast).
- Memoranda/Circulars are also utilized to inform and guide students on important communication.
- Student’s Portfolio – this folder contains the following information: name, address, email address, telephone listing, photograph, major field of study, awards and honors, participation in officially recognized activities and sports, dates of attendance, and the most recent school attended.
- Academic Files – contain individual scholastic records and other academic information, which are maintained by the Registrar and Deans.
- Disciplinary Files – contain any discipline-related information that should be maintained and reviewed periodically by the Dean of Student Affairs. Incidental and minor reports should be destroyed immediately after graduation, while major reports, including reports of formal disciplinary action are kept for ten years from the time of graduation.
- Access to Educational Records – a student has the right to access his/her educational records at the Registrar’s office by following the proper procedure.
- Release of Student’s Educational Records – a specified time frame is set by the processing officer at the Registrar’s office. These records may be released to school officials (Board of Trustees, administrative, academic, research, supervisory, discipline committee, and support staff) without the consent or prior notice of the student for “legitimate educational interests” only.
- ID System – the University maintains a unique ID system. An official school photographer is assigned to take students’ pictures for the processing of IDs by the MIS department.
Scholarships, Grants, Financial Assistance And Discounts
The University provides scholarships to academically qualified students and also to those with special talents and skills. The University reserves the right to make final decision and approval of all scholarships and may cancel the grants any time upon violation of the grantee of the specified rules and regulations of the grant. The following are the scholarships given by the University, Commission on Higher Education (CHED), Technical Education Skills Development Authority (TESDA) and Ako Bikol Party List, (AKB).
- Dr. Santiago G. Ortega (SGO) scholarship. This type of scholarship is given to Freshmen College students who obtained an average of at least 90 in the SGO scholarship examination.
- Dr. Santiago G. Ortega Memorial Scholarship for First, Second and Third Honor. Freshmen college students graduating with honors have the corresponding tuition fee discount privileges relative to their academic honors. (First Honor, 100% free tuition; Second Honor, 75%; Third Honor, 50%).
- Resident Scholarship. College students with general weighted average of 1.5 or higher within a given semester are given 75% tuition fee discounts.
- Dean’s Lister Scholarship. As incentive for student’s academic excellence with weighted average of 1.51 – 1.70, 40 – 50% discount in tuition fees is given.
Members of the Anthonians’ Performing Arts get discount privileges on tuition fees.
- Band members
- USANT Chorale
- USANT Rondalla
- Dance Troupe
The Commission on Higher Education (CHED) provides scholarships to underprivileged, but deserving students. The tuition fee subsidy given by CHED depends on the type of scholarship awarded to students enrolled in priority courses. The following are the list of scholarship grants:
- Full merit
- Half merit
- Tulong Dunong
CHED also provides loans to subsidize tuition fees. CHED Loan programs include:
- SAFE Loan
- Study-Now-Pay-Later Plan
- Student Loan Fund
Under the Private Education Students Financial Assistance (PESFA) Program, the Technical Education Skills Development Authority (TESDA) provides slots for students enrolled in nominal courses offered by the University.
- AKO BIKOL Party List provides ten (10) slots for qualified college students.
- Local Financial Assistance and Congressional Scholarships
• A recipient of USANT Scholarship Academic and Special Scholarships is required to pay back the amount granted when he/she transfer to another Higher Education Institution.
Group Enrolment Discount
- In a group of four (4) legitimate siblings, the student with the lowest assessment gets 100% free tuition fee. In a group of five (5) or more legitimate siblings, aside from the 100% free tuition fee, the student with the second lowest assessment gets 10% discount on tuition fee.
- If any member of the group drops or transfers to another institution before finishing the course, he/she shall reimburse the school the discount enjoyed in the current school semester/year.
- Regular payment of the tuition fees, depending on the mode of payment chosen must be strictly followed; otherwise, the privilege shall be waived.
- In case of non-payment in full of the other members of the group enrolment during the term of the school year, discount granted shall be disregarded.
The establishment and operation of student organizations in this university are governed by the rules and regulations established by the Commission on Higher Education as embodied in BP Blg. 232 implemented by the Manual of Regulation for Private Schools.
- Any group of fifteen (15) students may apply to form a student organization.
- The following supporting documents must be presented; (a) letter of application, (b) proposed constitution and by-laws, (c) list of interim board of officers, with their names, respective positions, address, course and year, (d) names, course and year, signature of at least fifteen (15) founding members, inclusive of officers (e) proposed activities for the school year, including the date of implementation and a brief description of each activity, and (f) name of the faculty adviser with his/her letter of acceptance.
- The applicant organization’s constitution and by-laws and proposed activities should not be in conflict with the Manual of Regulations for Private Schools or any institutional policy or other rules and directives of the University, or any of the existing students’ organizations.
- The applicant organization shall be informed of the approval or disapproval of application within two weeks from date of submission of the requirements. No student organization shall be allowed to function without prior approval.
Certificate Of Recognition/Accreditation
- Recognition of the student organization is a pre-condition for its operations in the University. It is issued by the University President upon the recommendation of the Dean of Student Affairs; however, such certificate shall be effective for on (1) school year only and will have to be renewed each succeeding school year. Any student organization which does not renew its registration shall automatically be considered defunct.
- Any student organization, if found violating its own statement of purpose/constitution, or fails to comply with University policies, is subject to revocation of certificate of recognition.
Membership/Officership In A Student Organization
- Only bona fide students are allowed to join student organizations. They must be enrolled in at least 12 academic units, with the exception of graduating students, having less than 12 units in their last term.
- Member must not be under academic or disciplinary probation.
- Members are encouraged to become officers of their organizations, but they must maintain average grade of 80 or 2.5.
- Failure to maintain the above-mentioned requirement while serving as an officer would mean he/she has to vacate the designated post.
- Each student organization shall have at least on (1) faculty adviser, recommended by the organization concerned, and appointed by the Dean of Student Affairs.
- Appointment of faculty adviser is for one school year and may be renewed. If the faculty adviser withdraws his/her appointment before the term expires, a new faculty adviser to serve the unfinished term should be recommended by the organization to the Dean of Student Affairs.
- The selection of faculty adviser shall be based on the following requirements:
- Must be a full-time faculty member of the University.
- Acceptance of the position must be done in writing, and filed with the Office of Student Affairs.
- The faculty adviser has the following duties and responsibilities:
- Available for consultation with all members of the organization, especially to the officers.
- Attends meetings and other activities of the organization. If the adviser in unable to attend, he/she should be provided minutes of the meeting.
- Assists in the planning of activities for the organization to ensure that the activities actualize the objectives of the organization.
- Signs all forms for the organization. Such signature indicates the adviser’s approval of the activity.
- Should be present if the organization’s activity is held off-campus or when the organization represents the school to ensure the safety of all the members and all others involved in the activity.
- Requires the participants to submit their parents’ release form (waiver).
The Dean of Student Affairs guides, supervises, and regulates the operations or activities of all duly recognized student organizations towards the attainment of their goals and objectives, as envisioned in their constitution and by-laws. Periodic meetings with each student organization to discuss current projects, future plans, or pressing problems are done to determine the extent of assistance to be given, in accordance with institutional policies.
The University reserves the right to disapprove any activity that violates any institutional policy or rules and regulations. In cases of conflict within, between, or among organizations, and when no resolution to the issue can be reached at hand, the Office of Student Affairs may intervene and render a decision deemed appropriate.
Co-curricular activities are meant to supplement classroom and curricular instruction geared to enhance the students’ performance in their academic subjects, like: lectures, seminars, symposia, and workshops while extra-curricular activities, which are optional, are pursued outside the classroom to complement, not to interfere with studies. These include: field trips, intramurals, and cultural presentations, among others, aimed to enrich and support the development of students’ well-rounded personality.
Rules And Regulation On The Conduct Of Co-Curricular And Extra-Curricular Activities
- All activities must be reflected in the action plan for the semester.
- Letter of request to hold a co-curricular or extra-curricular activity must be submitted for approval not later than 3 weeks before the activity. The following information must be included:
- Statement of objectives
- Time, date, and venue of activity
- Title/theme of activity
- Speaker/speakers, guest/guests. Judge/judges, adviser/advisers, participants
- Facilities needed
- Fee involved, if any
- Itinerary, for field trips
- Parent’s/Guardian’s consent, for activities outside of the school
- Other pertinent details
- Only activities recommended by the Dean, academic department head, or adviser and approved by the Dean for Student Affairs and the Vice-President for Academic Affairs are allowed.
- A request form for the use of the venue and facilities should be attached to the request letter.
- Deans or academic heads are responsible in orienting the organizer or adviser on the implementing guidelines to conduct activities.
- All students’ activities done outside the classroom of the university are coordinated and monitored by the Dean of Student Affairs. Any misconduct committed by a student, while outside the university campus that affects the good name of the university or disrupts its academic processes, shall be dealt with accordingly.
- A letter of request with all necessary attachments, including parents’ letter of consent, should be endorsed by the Faculty Adviser to the Academic Dean who, in turn, recommends to the Dean of Student Affairs and VPAA for validation. The letter is then forwarded to the Executive Assistant who endorses it for the President’s approval.
List of Accredited Organizations
Code Of Discipline
A student’s registration at the University of Saint Anthony automatically binds him/her to all the rules, regulations, policies, and traditions of the institution. The University cannot be held responsible for a student’s conduct inside and outside the University premises. Therefore, any student who violates school rules, regulations, policies, and traditions may be subject to any of the following:
Disciplinary action will depend upon the nature and frequency of the offense.
- If a student’s conduct is found harmful to the best interest of the University.
- If a student has an unwholesome influence on fellow students
- If a student is not amenable to advise
- If a student violates the rules and regulations of the University
- If a student is proven guilty of any grave misconduct
- If a student is proven guilty of serious moral faults
USANT reserves the right to dismiss a student, any time, if his/her scholastic record or moral conduct proves that he/she does not comply to the standards set by the University
The Discipline Board is composed of members representing the administrations, faculty and student body who are appointed by the President. The chairman presides the hearing and deliberation.
The Discipline Board has jurisdiction over major complaints involving discipline of students punishable by suspension, dismissal, dropping or expulsion from the University.
Powers and Functions
It shall be the duty of the Discipline Board to see to it that hearing or proceedings are conducted in an orderly manner and that due process of law is properly observed. The Chairman shall have the power to enforce rules or procedures and to decide on the admissibility of evidence and the propriety of questions raised. The duty of the Board shall be fact-finding and thereafter renders a decision and forwards to the University President for review. Any decision is considered final and executor.
The Board shall determine whether the complaint is sufficient to warrant an investigation and imposition of suspension. All major complaints shall be heard by the Board on a formal hearing.
A majority of the Board shall be sufficient to constitute a quorum, provided that the student is present. The decision of a majority shall be necessary to pass judgment for the imposition of either dismissal or expulsion. Failure to obtain a unanimous vote shall call for the imposition of lesser penalty. It shall be the duty of all members of the Board to cast their vote and there shall be no abstentions.
The right to due process shall be observed in the conduct and resolution of all disciplinary case. Due process involving students requires that:
- The student shall be informed in writing of the complaint against him/her.
- The student shall have the right to answer the charges filed against him/her.
- The student shall be informed of the evidence against him/her.
- The evidence must be duly considered by the investigating committee to hear and decide the case.
Procedure For Investigation Of Disciplinary Cases
- A formal written complaint shall be filed by the aggrieved party or by any person having direct knowledge of the commission of the act.
- The respondent shall be notified in writing of the complaint filed against him together with a copy thereof, at least five days before the scheduled date of hearing. The respondent must file a written answer within the period prescribed. The parents or guardians shall likewise be notified in writing.
- Should respondents fail to appear for the hearing after due notice and without sufficient cause, this fact shall be noted and the hearing shall proceed ex-parte without prejudice to the respondent’s appearance in subsequent hearings.
- Evidences shall be limited to the allegation in the written complaint or answer.
- Witnesses shall testify under oath. The Chairman may rule on the exclusion of another witness. If a witness is allowed re-entry to testify, he/she should wait for his/her respective turn.
- The complainant presents his evidence and witnesses first and after he has rested his case, the respondent shall then present evidence and witnesses in his defence. This may be followed by rebuttal evidence in the same order, if any, with the other party having the right to cross-examine witnesses against him. No person other that the complainant and the respondent shall be allowed to ask questions to the witness. The members of the Board shall have the authority to ask clarificatory questions.
- As far as practicable, hearing shall be held continuously the moment it gets started, and postponement shall not be allowed, except for justifiable reasons. The Board shall continue to hear the case with the indispensable presence of the respondent, unless such right has been waived.
- The entire proceedings shall be documented properly and filed in the records of the case. The Chairman shall take custody of all records of the proceedings.
- The Board shall render a written decision, within ten (10) days from the date of the last hearings, stating the reasons for such decision. Copies thereof shall be furnished to all parties, the Vice-President for Academic Affairs, and the Dean of Student Affairs. The University President may affirm or modify the penalty imposed.
- Any party not satisfied with the decision rendered may appeal to the University President, within ten (10) days from receipt thereof, stating the grounds for the appeal.
- The decision of the Board shall immediately become final and executory, if no appeal is undertaken by the parties.
Disciplinary administrative sanctions shall be imposed upon erring students, commensurate with the nature and gravity of the violations of school rules and regulations:
- Warning and admonition
- Summon of parents or guardians
- Written apology to the aggrieved party in cases of minor personal offense
- Suspension after a third commission of minor or habitual offense
- Probation. Automatic suspension for the rest of the semester in case of violation of the conditions imposed thereof
- Dismissal or dropping from the University
Definition And Type Of Offenses
These are acts that a student must avoid to enable the school to maintain peace and order, cleanliness, and the desired teaching-learning atmosphere inside the campus.
- Wearing the ID of another student/person
- Wearing or using a tampered ID
- Lending his/her ID to another student
- Posting/Writing unapproved announcements or messages on walls, buildings, and bulletin boards
- Entering the campus in civilian clothes without first securing the needed approval for students
- Wearing of long hair and earrings of male students
- Bringing or playing cards in school
- Not wearing the prescribed university or approved uniform/ID within the university premises
- Disturbing one’s class or other classes
- Entering someone else’s classroom or breaking into a school function without permission
- Loitering in corridors while classes are going on
- Smoking in class or in the campus
- Eating in classrooms
- Using mobile phone in unauthorized places
- Other offenses which disturb the peace and order of the school, which are not classified as major offenses
These are acts that cause serious damage to a person’s honor and dignity as a person as well as damage to the property, name and honor of the University. A major offense is one which merits suspension, dismissal or expulsion. The following are considered major offenses:
- Gross dishonesty such as stealing and cheating during examination
- Forgery, alteration or misuse of school records, credentials, or documents
- Obstructions or disruption of teaching, administrative work, or other University activities
- Physical assault or inflicting physical injuries upon a person within the premises of the University
- Destruction of school property or vandalism
- Carrying or possession of firearms, deadly weapons and explosives (firecrackers, pyrotechnics) within the premises of the University
- Brawls on campus and off-campus or at school functions
- Use of prohibited/illegal drugs or chemicals within the premises of the university
- Entering the University premises in state of intoxication
- Gross acts or disrespect, in words or in deeds, which tend to put another person in ridicule or contempt
- Act of lewdness or commission of any act of immorality within the University
- Acts that cause dishonor or contempt to the name of the University such as malicious imputation of a crime or a vice or defect, real or imaginary
- Direct assault upon the person or any member of the faculty, administration, personnel, non-teaching staff, or any person vested with authority
Student Affairs Office And Services
Office Of The Student Affairs
The OSA serves as the focal point of all student activities in and off-campus. It liaises administrative and students’ communications for the attainment of the goal of the University – to provide an enlightened and wholesome educational environment for the total development of its main clientele, the students. The office aims to respond to the multi-faceted interests of students and to uphold academic freedom. This commitment is spearheaded by the Dean of Student Affairs whose duties and obligations are listed as follows.
- Supervises the creation and accreditation of all student organizations, with the help of faculty advisers
- Approves student activities like leadership trainings, seminars, symposia, workshops, and other related activities
- Maintains good order and proper decorum of students while in the campus, and in some off-campus activities approved by the Administration
- Chairs the University Discipline Committee, which handles all disciplinary cases of students
- Accepts Deans’ recommendations for students’ awards like: Outstanding Student Award, Leadership Award, Athletic Award, and other legitimate awards, and endorses to a committee composed of the VPAA, Deans, and Registrar
- Ensures students’ safety and security inside the campus
- Processes, approves, and monitors co-curricular and extra-curricular activities
- Keeps track of submission of parents’ waivers, if needed
- Takes charge of uniform and ID requirements, from processing to releasing
- Reviews and approves uniform exemptions and other exemption requests
- Implements posting policy
- Processes students’ insurance:
Documents needed for accident insurance coverage (Bodily Injure)
- Police/Accident Report
- Birth Certificate/Marriage Contract (Xerox)
- Medical Certificate
- Receipts of Medicine/Hospital Bill (Receipts of medicine should be in the name of the patient/student)
- Supervises Military training activities and monitors practice hours of the Performing Arts
- Facilitates opportunities for students’ leadership training
- Recommends outstanding campus organizations for recognition
- Reviews and revises, together with Academic Deans/Head of Offices and stakeholders, the Student Manual
- Oversees the publication of the Student Manual
Office Of The Alumni Affairs
This office is concurrently headed by the Dean of Student Affairs, who is tasked to perform the following:
- Updates the roster of Alumni
- Processes and releases Alumni IDs
- Attends meetings with Alumni officers
- Facilitates approval of request for the use of facilities and venues for Alumni activities
- Coordinates with Alumni in carrying out community outreach programs
- Recommends outstanding Alumni groups or individuals for recognition
Testing, Guidance, And Counseling Center
This specialized office, headed by a Guidance Director, aims to meet the needs of all students to maximize their self-fulfilling experiences at the University in preparation for an equally satisfying personal life. The office acts as the ears and arms of the University in extending services to address academic, personal, emotional, and vocational concerns of all bona fide students. Components of this office are the following:
- TESTING UNIT – conducts standardized tests and uses tools that assess the personality, interests, values, study habits, occupational inclinations, and aptitude of students which serve as basis for the testing staff to guide students recognize, accept, and develop their skills to cope with problems or frustrations they may encounter in the course of their college lives. Likewise, students become more capable of making judicious decisions as mature individuals, if they understand themselves better.
- GUIDANCE UNIT – assists the academic community in creating a more humane and conducive campus environment that provides students the opportunities for growth and wholesome experiences for social living.
- COUNSELING UNIT – composed of professional counselors who conduct individual interviews, individual or group counselling, facilitate group guidance activities, and conduct career guidance, outreach, and counselling services.
The various programs and services are designed to help students improve their interpersonal and intrapersonal relationships, discover their aptitudes, abilities, and talents for maximum utilization, assist students in academic and personal adjustments to university life, develop techniques and skills in decision-making and planning their career, and produce a team of peer counselors who are actively involved in their own and their peers’ personality development. The following programs and services are within the domain of the Center:
- Orientation service – designed to prepare students in adjusting to new situations and environment as they go along in their studies. This is provided to both Freshmen and Transferees.
- Inventory service– collects data about students’ needs, abilities, interests, and pieces of information about his family and educational background.
- Testing service - geared towards the assistance of students in gaining better understanding of their qualities through standardized tests. Knowing one’s learning style is an important factor in determining and applying strategies in learning.
- Information service – provides facts on curricular offerings, educational opportunities and effective strategies in studying. Occupational and social information through linkages with other institutions are also provided.
- Peer counselling program – provides training to student counselors to develop their skills and techniques in peer counseling.
- Academic probation and follow-up program – designed for students to recover from academic problems and failures by giving them the much-needed counseling.
- Faculty and parents consultations – designed to discuss some school policies, students’ problems and faculty report on students’ performance.
- Career guidance – designed to help graduating students decide and select from various job possibilities in their respective courses and help them develop their self-confidence in job interview.
- Leadership’ self-awareness, and personality enhancement program – aimed at helping students elicit and develop leadership potential, and help them become aware of their strengths and weaknesses so as to improve their personality.
- Group growth activity – another program intended for student organizations to develop unity and camaraderie among members.
- Placement program – through this program, graduating students are given referrals to offices and agencies that may provide employment for them. The office periodically requests from DOLE or PESO list of job openings at different offices.
- Special program for teaching and non-teaching staff – tailored to develop spiritual formation and human relations
Religious Affairs Services
The Office of Religious Affairs and Services (ORAS) was organized in the campus to promote opportunities for students’ growth in Christian living. ORAS is composed of college and high school students who manifest desire to serve the campus through liturgy, catechesis, chapel services, outreach programs, and youth formation. The volunteers are ready to serve those who wish to undergo spiritual development, discover life direction, discuss religious convictions, or related issues. The ORAS, likewise, facilitates activities, such as: retreats, Bible study, novenas, masses, and sponsorship of seminars that are responsive to the needs of the campus community. The University Chaplain is available for students’ spiritual needs, fulfil mass and confession schedules at convenient times.
The Medical clinic of the University is staffed by a physician and a registered nurse to provide the following services:
- Free consultation and medicine on minor ailments of bona fide members of the University community
- Free medical examination
- Free Family Planning Counseling
- Blood pressure check-up and weight monitoring
- Emergency and temporary care at the clinic for minor illnesses and injuries that occur during clinic hours
Weekdays 8:00am – 12:00 noon
1:00pm – 5:00pm
Saturdays 8:00am – 12:00 noon
1:00pm – 4:00pm
The Dental clinic, like the Medical clinic, renders dental service to all bona fide members and their dependents of the University community. It has a treatment-examination room with modern equipment to address emergency and temporary care of patients during duty hours.
Scope Of Service
- Diagnoses oral diseases, conditions, and dental abnormalities
- Pre-medication, prescription of analgesic or antibiotic, and application of curative drug
- Prompt treatment on tooth aches, and filling up of cavities on restorable tooth/teeth
- Extraction of useless, non-functional, or obstructive tooth/teeth
- Prompt referral to private dental practitioners for cases not within the dentist’s scope of work and that need immediate attention
Food Service – the University has six separate cafeterias: Grade School cafeteria at the Parents’ waiting Area in front of ACG Building, Junior High School cafeteria at the SAP Hall, which can accommodate 200 people, Senior High School cafeteria, College cafeteria at the SGO Hall, which can accommodate 280 people and GSH cafeteria. All cafeterias are managed by competent staff and operate under updated sanitation permits. A canteen is also available at the Forum.
Store for School Supplies – the institution operates a store for school supplies which is readily accessible at the left side of the High School cafeteria.
Student Accident Insurance– All students are covered twenty-four (24) hours a day, anywhere in the world. Students or the representatives, can claim for reimbursement of accident-related medical and other expenses covered by the insurance policy.
Management Information System – is essential in timely operation and decision functions. The MIS serves as data collector from different units and transmits them to different level managers for optimal results.
Wi-Fi Registration (Personal Devices)
This service refers in accessing internet connection through their personal devices like cell phones, tablets and laptops. Each user can utilize up to 1Mbps of data speed. Internet connectivity is time based and has corresponding charges depending on how many hours users will avail.
Issuance of Identification Card
A service that provides identification card (IDs) for students, employees and alumni. In order to release the ID, the requestor must present receipt of their payment. 2 days upon the request is the release of the ID.
A broadcast system that disseminates relevant information and or important announcement about various occurrences in the University like upcoming enrolment, school activities and events through text messaging. This service is available for all stakeholders provided they have mobile phones and register their mobile number in order to receive announcements from infocast.
ICT Equipment Maintenance and Repair
It refers to the maintenance and repair of ICT equipment in USANT such as computers, WI-fi access points, switches, printers, servers and data routers, etc. Maintenance task is guided with the Maintenance Plan by the office for the whole year, and the repair is based on complaints and service request through MIS Support Ticketing System.
This service refers to all computer laboratories of USANT:
Grade School Department
- There are two (2) computer laboratories where grade 3 up to grade 6 level can do hands on for their computer subject.
- Each computer laboratory has 27 Ncomputing workstations unit and a server.
- It has one (1) electronic library with internet connectivity which can accommodate 6 students at a time.
High School Department
- There are four (4) computer laboratories, one (1) for each high school level for their computer subject.
- The four (4) computer laboratory has 20 Ncomputing workstations.
- It has one (1) electronic library with internet connectivity which can accommodate 24 students at a time.
- There are four (4) computer laboratories.
- Each computer lab has 20 Ncomputing workstation and a server each.
- It has on (1) electronic library with internet connectivity which can accommodate 12 students at a time.
MIS Support Ticketing System
Adopt a paperless, web base support service system:
- Easy tracking and monitoring
- Minimal use of paper and ink
- ISO compliance (Maritime)
- MIS Service Report
- Preventive Maintenance Checklist
- Infoboard Request Form
Electronic Repository for Documents
The goal of this electronic repository system are:
- Cross referencing of data storage
- Access during accreditation and/or similar activities
- To have a backup electronic copy of hardbound documents
- Easy tracking and printing of documents if needed
- Centralized archiving of documents
The coverage of this electronic repository are:
- Approved project of every department
- Maritime ISO documentation
- Documents submitted to CHED and other government agencies
Back-up System (Network Attached Storage)
To have a duplicate copy of electronic files or data files of the computers. Prevent data loss and easy data recovery.
Security service – the University maintains a security force to ensure the safety of the academic community and the visitors.
General services– utility personnel take care of the upkeep of buildings and grounds of the University.
Stand-by Power Supply- the University is provided continuous power supply by TRANSCO and the local electric cooperative. In case of power interruptions, the stand-by unit is switched on to ensure that activities can be carried out, even without the normal power supply.
Dormitory– a ladies’ dormitory, which is operated by the school, can accommodate 56 students who wish to avail of the low-cost bed-spaces. Rooms are clean and comfortable. House rules are strictly implemented for the safety and convenience of the occupants.
Transportation service – students and staff who want to avail of any of the various vehicles for university use must follow the proper procedure for request. Nursing students usually avail of the school bus whenever they undergo duties at hospitals. A licensed driver ensures the safety of all passengers.